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Tokyo AI Festival Speaker Policy

Those who will be presenting at the Tokyo AI Festival (hereinafter referred to as the ``Main Event'') (hereinafter referred to as ``Speakers'') must comply with the conditions set forth in these Terms of Presentation (hereinafter referred to as ``These Terms''). The presentation shall be made in accordance with the following. The term "organizer" in these Terms of Use refers to CryptoAI Co., Ltd.


Article 1 (How to apply for presentation and conditions for contract establishment)

① Applicants must visit the official website operated by the organizer (Please apply using the "Speaker Application" form available at

② After the organizer receives the "Speaker Reservation Application Form" and confirms the details and determines that there are no problems, the organizer will conduct a screening to determine whether or not you can appear on the stage (the details of the screening will not be disclosed). Upon passing the screening, the applicant will be notified of acceptance via email. Please note that the "speaker reservation" will be established on the day the organizer notifies the speaker applicant by email of acceptance (hereinafter referred to as the "reference date").

③As a result of the screening (the details of the screening will not be disclosed), if the organizer determines that the application is not suitable for the purpose of the event, the organizer may decline the application at its sole discretion.

④For speakers who will take the podium after being approached by the organizer, a ``speaker reservation'' will be established when both the organizer and the speaker sign a sponsorship agreement that will be issued separately by the organizer instead of a ``reservation application form.'' To do.


Article 2 (Cancellation of speaking contract, etc.)

Once the ``Speaker Contract'' has been established, cancellation of the ``Speaker Contract'' or reduction of the speaking time at the request of the speaker will not, in principle, be permitted.


Article 3 (Determination of speaking time)

The organizer will decide the presentation time based on the wishes of the speakers.


Article 4 (Permission to use)

①The speaker gives permission to the organizer or a person designated by the organizer to use the presentation in the following ways.

  1. Taking photos of speakers during lectures

  2. Recording and recording of lectures

②The speaker gives permission for the organizer or a person designated by the organizer to use the lecture in real time in the following ways.

  1. Broadcasting lectures on Youtube and TV broadcasts

  2. Distributing lectures free of charge over the Internet

③The speaker gives permission to the organizer or a person designated by the organizer to use the lecture in the following ways.

  1. Creating lecture records and abstracts

  2. Recordings of lectures, lecture summaries, materials used by speakers in their lectures, their English translations, and photographs of speakers (hereinafter referred to as ``lecture transcripts, etc.'') are available on the Internet.Post it on and distribute it for free

  3. Editing and processing recordings of lectures

  4. Recordings etc. on the InternetPost it on and distribute it for free


Article 5 (Author's Moral Rights)

① When using the information in the preceding article, the organizer or a person designated by the organizer must display the name of the speaker in a manner deemed reasonable.

② The organizer or a person designated by the organizer can edit and process lecture notes, lecture summaries, translations of these, and recordings of lectures without giving speakers an opportunity to check the content. will do.


Article 6 (Warranty)

①The speaker guarantees that the content of the presentation does not infringe on the copyrights or other rights of third parties.

② If a speaker intends to use a copyrighted work, etc. of a third party in a lecture, the speaker must clarify the contents to the organizer in advance, and ensure that the use of the work is not subject to the third party's copyright. Confirmation from the organizer must be obtained that the content does not infringe on any of the following.


Article 7 (Prohibited matters)

①Speakers may not sublet, buy, sell, transfer, exchange, or license part or all of their speaking time to other speakers or third parties.

② Exhibitors holding exhibitions or seminars of their main products at a location other than the main event venue and appearing on stage for the purpose of directing visitors to the main event to the other venue are not permitted.

③Site sales of presentation materials, including publications and software products, at the event venue are prohibited. However, this does not apply to applications for which permission has been obtained from the organizer in advance.

④The content of the presentation (including all people, materials, and lecture content) must not violate public order and morals.

⑤ Displaying adult content that is prohibited for viewing by those under 18 years of age is prohibited.


Article 8 (Compensation for damages)

①The organizer is not responsible for any injury or damage to people, property, or facilities caused by the presentation of speakers, their employees, or agents, regardless of the reason. Speakers guarantee to the organizer that they will give the lecture at their own risk, and in the event of an accident, they will be liable for all damages. Additionally, in the event of an accident, you must immediately report it to the organizer.

② During the event, the organizer will always pay the utmost attention to the management, safety and security of the event and presentation materials, but we will not be responsible for theft, loss or damage of presentation materials, fire, man-made disasters or other disasters. We will not be responsible for any damages. Therefore, speakers should strive to prevent accidents from the time they begin transporting their exhibits to the venue until their removal, and take out liability insurance for items deemed necessary to protect against theft of exhibits and materials, accidental fires, etc. It is your responsibility to take all possible precautions. Please be especially careful during loading and unloading, as there is a risk of theft or loss.

③ The organizer is not responsible for any damage caused to speakers due to unforeseen circumstances such as damage caused by direct or indirect natural disasters, orders or instructions from the national or local governments, or other force majeure events. yeah.


Article 9 (Postponement/Cancellation of Events)

① If the organizer determines that it is difficult or impossible to hold the event due to a natural disaster or other force majeure event, the organizer may decide to postpone or cancel the event.

②Even if the event is postponed or canceled pursuant to the preceding paragraph, the organizer will not be responsible for any damage caused to the speakers.


Article 10 (Cancellation)

If a speaker falls under any of the following items, the organizer may immediately cancel the "Speaker Agreement" without any notice or demand and without compensating the speaker in any way. .

  1. When a property or rights owned is subject to seizure, provisional seizure, provisional disposition, application for auction, or disposition of delinquent taxes and public dues. However, this excludes cases where the person is seized or provisionally seized as a third-party debtor.

  2. When payment is suspended or becomes insolvent

  3. When receiving an order from a regulatory agency to cancel or suspend business, etc.

  4. If the organizer determines that a speaker or an exhibit scheduled to be exhibited is not suitable for the purpose of the event or the subject of presentation, or for any other civil, criminal, or administrative law related to the social credibility of the speaker. The organizers have decided that it would be socially inappropriate for the speakers to speak at this event because there are concerns about these issues and it is recognized that illegal, unjust, criminal, or other acts have occurred or are likely to occur. When a person makes a judgment

  5. In addition to the cases mentioned in the preceding items, when a speaker violates all or part of these Terms and the defect is not cured within a reasonable period of time specified by the organizer despite a request from the organizer.


Article 11 Governing law and agreed jurisdiction

These Terms and Conditions and the "Speaker Agreement" shall be governed by the laws of Japan, and the court of first instance for any litigation based on these shall be the district court that has jurisdiction over the location of the organizer's head office.


Article 12 Event Management and Disclaimer

Organizers can set and modify various rules, etc. in order to run their business smoothly. In addition, we may make new arrangements and make various additions and changes regarding matters not stated in these Terms of Presentation. The organizer may cancel the event due to natural disasters or other unforeseen circumstances. In that case, we will not compensate for the cost of appearing on stage or any damage caused by cancellation. The organizer may change the event period and opening time due to unavoidable circumstances. Applications cannot be canceled based on this change. Furthermore, we will not compensate for any damage caused by this.


Article 13 Approval of presentation rules and exhibition rules

All speakers must acknowledge and comply with these Terms and Conditions and the rules established and notified to speakers by the organizer.
These terms and conditions may be subject to change or modification in the future. Please check the official website for the latest version when applying for presentation.

Organizer: CryptoAI Co., Ltd. (

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